Just as the crisp fall air prepares us for the colder winter months, fall events also gear us up for the busy Christmas holiday season. Right now, as your church is likely enjoying warm activities and a summer lull, start thinking about how to get ready for your fall schedules, so you can be prepared for even busier times.
To get you started, here are four tips for fall event planning.
Tip #1: Leave Some Breathing Room
While it’s tempting to plan events that cater to every possible demographic represented in your community, the result of such an effort is likely burnout and a lack of excellence. To prevent this, cut back on the number of events you host. By leaving some white space on the calendar, you’re able to put intentional focus on the activities you choose to keep.
Tip #2: Start Planning Now
An event with a 50-plus attendance list is going to require more than a week or two of planning. Ideally, you’d start planning any church-wide event six months in advance. This provides sufficient time to develop ideas, shop for bargains, secure quality guest speakers, and get volunteers committed to serve at the event.
Assign someone to be the event planner for each event. This individual should talk with all departments involved (Finance, Facilities, Communications, Ministry Areas, etc.) to determine who will represent their department on the planning team and what tasks they’ll need to complete for a successful event.
Tip #3: Connect with Local Schools
Leading up to the back-to-school season is a great time to connect with local school administrators to see how your church can support them. It’s also a great way to expand your church’s community reach. Talk with teachers in your congregation to see what they need going into a new school year and rally the church to support them in practical ways. Also, consider conducting an outreach like a school supply backpack drive or a coat drive for underprivileged kids.
Tip #4: Build Volunteer Teams
Start building your volunteer queue by inviting members who aren’t active volunteers to serve at an event. This gives them a chance to experience what it’s like to serve and provides you the opportunity to see where each individual would fit best in a longer-term role. Additional tip: After the event, send handwritten thank you notes to volunteers and ask them to join specific volunteer teams within your ministry.
Preparation is the key ingredient in pulling off a successful year of church events. Your fall calendar is going to set the tone for the months to come.
Start strong by planning early, building your teams, and making connections now.