The start of the ministry year brings about planning events. Save stress, time and money by using a process that works for ministry gatherings.
Deborah Ike · September 7, 2017
How many events does your church host each year? Whatever the final tally, that list may include marriage retreats, VBS, community outreaches, back-to-school bashes, and special Christmas services.
Hosting events is an excellent way to attract new people to your church and help members grow in their relationship with God and with each other. Unfortunately, the weeks leading up to a big event mean late nights at the church office, frustrated staff members and volunteers, and last-minute requests to vendors.
Between the workload of planning weekly services and keeping the wheels turning for various projects around the church, planning an event can easily get lost in the shuffle.
Also, the outcomes of an event may be disappointing to pastors and church staff members. In his post, “Three Reasons Why Big Events Are Ineffective In Most Churches,” Thom Rainer states that a lack of strategic preparation for the event and follow-up afterward keeps churches from seeing real fruit from their events.
Another aspect that complicates preparing for an event is how many departments within the church are impacted. This isn’t a project you can hand to one person and have that individual complete every task.
Planning events requires the involvement of several departments within the church including communications/marketing, worship, facilities, security, parking, childcare, finance, and more. If the coordination of tasks among those departments isn’t handled well, you’ll quickly have conflicts and issues pop up.
Fortunately, there’s an easier way to host successful church events. By using a standard, repeatable process, your team can plan incredible events while staying on-schedule and on-budget; avoiding late nights at the office and stressed out team members.
Here is a planning process that works for events of all types and sizes:
Step #1: Clarify the vision for the event
You wouldn’t take a long road trip without a specific destination in-mind. However, it’s easy to get into the rut of always doing the same events each year without considering why you do those events. Before you start any detailed planning, determine why your church should host this event.